Frequently asked questions

LeaveLens is designed for schools that want a clearer picture of classroom exits during lessons. It is useful for teachers, year level teams, wellbeing teams, heads of department, student services, administration and school leadership. It is particularly valuable for schools wanting to better understand bathroom breaks, repeated exits, lost learning time, peer meetup patterns and broader student movement trends.

No. LeaveLens complements your attendance and student management systems. It focuses on temporary exits from normally scheduled classes rather than whole day attendance. In simple terms, it answers a different question: not just whether a student attended school, but how often they were out of class and how much learning time was missed.

Each exit and entry is timestamped. LeaveLens then calculates the duration between the two events and can report on totals, averages, frequencies and trends by student, class, subject, year level, faculty and date range. It also distinguishes between utilised records and system re-entries where a student was not manually returned to class.

Schools commonly use LeaveLens to identify:

• repeated bathroom breaks or unusually long exits
• high lost learning time by student, subject or year level
• patterns linked to specific periods, days or classes
• students regularly leaving together or meeting outside class
• areas where parent communication or pastoral follow-up may be helpful
• broader school trends that may warrant changes to supervision or procedures

Yes. LeaveLens can analyse overlap in student exits to highlight possible peer meetups or coordinated movement patterns. This can help schools identify repeated pairings or clusters of concern and provide another layer of context for wellbeing, behaviour or supervision decisions.

LeaveLens provides a broad range of analytics, including:

• live out-of-class views
• student, subject, teacher, faculty, year level and house analysis
• time out of class totals and averages
• frequency summaries by gender and year level
• historical trend analysis across selectable date ranges
• time-of-day charts and timetable heatmaps
• raw record tables for review and follow-up
• peer interaction analysis for overlapping exits

Yes. Schools can optionally enable weekly parent reports that summarise a student’s classroom exits and the total time missed. This helps create transparency and can support early conversations with families. Parent communication settings remain under school control, and parent reports are not mandatory.

LeaveLens is designed primarily for school staff. Students do not use the platform to manage their own exits. Parent-facing communication, where enabled by the school, is typically handled through reports rather than direct day to day parent access to the platform.

LeaveLens is web-based and works across phones, tablets and desktops. A native Windows desktop application is also available for schools that want very fast classroom logging on Windows devices. This gives schools flexibility to use LeaveLens in the way that best suits their staff workflows.

LeaveLens is fully accessible through the web on Mac devices. If your school uses mixed device environments, the web platform provides a strong cross-platform experience while Windows users can also take advantage of the native desktop app where preferred.

LeaveLens supports integration with Edval and Timetabling Solutions so schools can sync timetable-related data more efficiently. Integration helps reduce manual setup and keeps timetable, class and staff information aligned with your operational systems.

To support logging and analytics, LeaveLens typically needs:

• timetable structure, including classes, periods, days and rooms
• student information such as names, IDs, gender and class links
• teacher information such as names, emails, IDs and teaching allocations
• optional parent information for schools that want to enable weekly reporting

The exact onboarding approach can vary depending on how your school manages timetable and student data.

Teacher accounts are typically created as part of school setup and timetable onboarding. This helps connect staff to the classes they teach, which in turn supports fast student lookup, class-based logging and relevant analytics views.

Yes. LeaveLens supports multiple access levels so each user sees information that is appropriate to their role. Teachers can log exits and view relevant data, while broader access can be provided to coordinators, heads of department, leadership and administrators.

• Basic Users: These users can log student exits and entries from the classrooms, but have no access to records or analytics.
• Teacher: Teachers have the ability to create records and view individualised statistics about their records and students within their classes.
• Coordinators: Year level and/or House coordinators can access data for students within their designated year levels and student houses/groups.
• Head of Departments: These users have access to data relevant to their respective departments.
• Leadership: Leadership have full access to all analytic data.
• Executive: Executives have full access to all data and can create accounts and manage students, users, timetable uploads and school configurations.
• Administrators: Administrators have basic user access, but can create accounts and manage students, users, timetable uploads and school configurations.

All staff can issue a Leave Pass for students out and into the classroom.
NOTE: Executives can only be assigned by other executive staff. Admin's do not have the capability of assigning Executives.
NOTE: An email notification will be sent to all executives for roles assigned greater than User/Teacher access.

Yes. LeaveLens can support staff who work across more than one school, provided they are timetabled or enabled appropriately within those schools. Access remains school-specific and permission-based.

LeaveLens takes privacy and security seriously. Data is protected in transit and at rest, access is role-based, and schools retain control over how the platform is configured and used. LeaveLens has also been assessed through the Safe Technology 4 Schools program, which supports privacy and security review processes.

LeaveLens is designed with student privacy in mind. It focuses on the fact that a student has left class and how long they were out, rather than requiring staff to record sensitive personal details about the reason for the exit.

Setup time depends on the school’s timetable readiness, data availability and preferred onboarding approach. Once the required data is available, LeaveLens can be configured efficiently and schools can begin trialling core logging and analytics features without a long implementation cycle.

Yes. Schools can schedule a demonstration and discuss onboarding support. Because LeaveLens is designed to be quick to learn, most staff can become comfortable with the basics quite quickly, particularly for classroom logging and simple analytics review.

Yes. LeaveLens has offered schools a complimentary trial period so they can experience the platform in a real school context before committing. If you are interested in a trial, the best next step is to contact us here.

Yes. Prospective schools can explore a demo environment and trial the user experience before implementation. This is a practical way to understand the web platform, analytics workflow and overall usability before moving ahead with onboarding.

LeaveLens pricing is structured as an annual subscription based on student population. This gives schools a transparent pricing model rather than a one-size-fits-all approach. If you would like current pricing information for your school size and context, please get in touch here.

Support can include onboarding assistance, demonstrations, guidance with configuration and help for schools refining their workflows over time. If your school wants to discuss support expectations before subscribing, we are happy to talk through that during the enquiry process.

The simplest next step is to submit an enquiry. From there, we can discuss your school’s context, implementation pathway, trial access, integrations, onboarding requirements and the best way to introduce LeaveLens to staff.