Frequently Asked Questions

LeaveLens is a web-based and desktop-compatible platform developed to enhance student safety and classroom management. It logs student exits and entries during class time and provides insights into frequency, duration, and patterns of behaviour to help schools maintain effective duty of care. It also supports pastoral care practices and wellbeing frameworks by highlighting behavioural trends and time-loss impact.

LeaveLens uses precise timestamps to log when a student exits and returns to class. These logs help calculate the exact duration of time missed and present these analytics through class, faculty, or year level reports. Patterns such as repeated long exits or strategic absences during particular subjects can be easily flagged.

No. LeaveLens complements existing attendance systems by focusing on temporary classroom exits rather than overall attendance. It helps identify trends in out-of-class behaviour, not daily presence.

Yes. LeaveLens analyses patterns where students frequently exit at the same times, identifying possible peer meetups or concerning trends, helping inform wellbeing and behavioural interventions. This data is particularly useful for leadership and year-level coordinators.

Weekly reports can be emailed to parents outlining the number and duration of their child's classroom exits. This builds transparency and encourages family engagement in student wellbeing. Parents may also opt out of receiving communications.

LeaveLens integrates with Edval and Timetabling Solutions, enabling seamless syncing of class schedules, subjects, and staff data. This reduces manual configuration and ensures timetable accuracy.

All data is encrypted at rest and in transit. LeaveLens has been independently reviewed by the Safe Technology 4 Schools program. Schools retain full control over access levels and parent report settings. No data is ever sold or made available to third parties.

Access levels in LeaveLens are flexible. Basic users can view records, teachers can log data, coordinators can see year-level or house-level views, and leadership/administrators can access full analytics and configure school-specific settings.

  • Basic Users: These users can log student exits and entries from the classrooms, but have no access to records or analytics.
  • Teacher: Teachers have the ability to create records and view individualised statistics about their records and students within their classes.
  • Coordinators: Year level and/or House coordinators can access data for students within their designated year levels and student houses/groups.
  • Head of Departments: These users have access to data relevant to their respective departments.
  • Leadership: Leadership have full access to all analytic data.
  • Executive: Executives have full access to all data and can create accounts and manage students, users, timetable uploads and school configurations.
  • Administrators: Administrators have basic user access, but can create accounts and manage students, users, timetable uploads and school configurations.

Analytics Features
Role Historical Student Teacher Faculty House Year Levels Live Analytics Records Return Override School Admin
User - - - - - - - - - -
Teacher - P P - - - - P - -
Coordinator X X P - X X X P X -
HOD X X P X - - X P X -
Leadership X X X X X X X X X -
Executive X X X X X X X X X X
Admin - - - - - - - - - X

All staff can issue a Leave Pass for students out and into the classroom.
NOTE: Executives can only be assigned by other executive staff. Admin's do not have the capability of assigning Executives.
NOTE: An email notification will be sent to all executives for roles assigned greater than User/Teacher access.

Partial access to timetabled students and individual (own) teacher data

Full access to all data

Schools can enquire here to begin a 6-month complimentary trial. Once enrolled, staff accounts are automatically created using your timetable data, and our team can provide training and onboarding support.